Duties and Responsibilities

• Ensure that all documents follow the coordination consistent with the company's rules

and regulations.

• Create document templates for future use and manage document flow within the organization.
• Maintain confidentiality about sensitive information and the organization's terms of

agreement.

• Supervise the easy retrieval of files according to the needs of employees and clients.
• Review and update various documents and documents such as workflow files.
• Follow up on the copies and storage of documents and documents.
• Establish a system to assist management with paperwork.
• Prepare customized project reports according to business needs.
• Review and maintain the archive in hard copy as well as electronic.
• Follow up on the progress of documents.
• Lead and supervise a team of document controllers, ensuring optimal performance and adherence to document management standards.
• Develop and implement effective document control procedures to ensure all project documentation is accurately recorded, filed, and easily retrievable.
• Ensure all incoming and outgoing documents are properly logged and distributed to the relevant departments and stakeholders.
• Maintain and update document control logs, databases, and filing systems in both physical and digital formats.
• Coordinate with project teams to ensure that all project documentation is up-to-date, accurate, and accessible to authorized personnel.
• Review and monitor the quality of documents and ensure compliance with project specifications, legal, and regulatory requirements.
• Provide regular reports and updates on document management activities and progress to senior management.

Skills and Qualifications:

• Bachelor’s degree in business administration, Engineering, or a related field (or equivalent work experience).
• Minimum of 10 years of experience in document control or administrative roles.
• Strong organizational skills, with the ability to manage large volumes of documents and ensure their accuracy.
• Exceptional attention to detail and ability to work under pressure to meet deadlines.
• Excellent communication skills, both written and verbal.
• Ability to collaborate effectively with cross-functional teams and stakeholders.
  

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