Job Title: Senior Administrative Assistant

Department: Administration

Reports to: Admin Manager / Managing Partner / Director

Job Type: Full-time

Job Summary:

We are seeking a highly organized, detail-oriented Senior Administrative Assistant to support senior attorneys, consultants, and/or executives in a fast-paced professional environment. The ideal candidate will have a strong administrative background, exceptional communication skills, and the ability to handle sensitive and confidential information with discretion. Prior experience in a law firm or consulting office is highly desirable.

Key Responsibilities:

• Provide high-level administrative support to partners, consultants, or senior executives.
• Manage complex calendars, including scheduling meetings, court dates, client consultations, and internal reviews.
• Prepare, proofread, and edit legal or consulting documents, presentations, reports, and correspondence.
• Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
• Organize and maintain electronic and paper filing systems, ensuring confidentiality and compliance with firm policies.
• Liaise with clients, courts, vendors, and other external stakeholders professionally and efficiently.
• Assist with the preparation of client billing, invoices, and expense tracking.
• Support internal meetings by preparing agendas, taking minutes, and following up on action items.
• Supervise or mentor junior administrative staff as needed.
• Perform special projects and other duties as assigned.

Qualifications:

• Education: Associate’s or Bachelor’s degree in Business Administration, Legal Studies, or related field preferred.
• Experience: Minimum 5 years of administrative experience in a law firm, consulting office, or professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software (e.g., iManage, NetDocuments).
• Familiarity with legal terminology, billing platforms (e.g., Clio, Timeslips), or project management tools is a plus.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time management abilities.
• Ability to work independently and exercise sound judgment in a high-pressure environment.

Preferred Attributes:

• Proactive, resourceful, and adaptable to changing priorities.
• High level of integrity and discretion in handling confidential information.
• Client-service orientation with a professional demeanor.
• Experience with legal or consulting firm operations and compliance.

Working Conditions:

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• Standard office hours, with occasional overtime as required.
• Hybrid or on-site work depending on firm policy.

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