PMO Specialist – Project Governance & Risk Management

PMO Specialist – Project Governance & Risk Management
نوع العمل : عمل كلى
الخبرة : 0-3 سنة
الراتب : Not Specific
المكان : Suadi Arabia

About the job

JOB PURPOSE


The PMO Specialist plays a critical role in ensuring effective project delivery by monitoring project performance, proactively identifying issues and risks, facilitating timely escalation, and supporting resolution across stakeholders. The role acts as a governance enabler, ensuring alignment, transparency, and disciplined decision-making across the project portfolio.


Key Responsibilities


Core Responsibilities

Project Monitoring & Performance Tracking

  • Monitor assigned projects against schedule, budget, scope, quality, and risk indicators
  • Maintain accurate and up-to-date project data within PMO systems (e.g., dashboards, trackers)
  • Track milestone progress, dependencies, and critical path risks
  • Identify early warning signals and flag deviations proactively

2. Issue Management & Escalation Support

  • Log, track, and monitor project issues in a centralized system
  • Support Project Managers in structuring issues clearly (impact, options, recommendations)
  • Ensure issues are escalated to the appropriate level based on defined escalation thresholds
  • Track escalated items through to resolution and confirm closure actions
  • Ensure escalation decisions are documented and communicated to relevant stakeholders

Risk Management & Periodic Risk Reviews

  • Coordinate and facilitate periodic risk assessment meetings
  • Maintain project risk registers, ensuring risks are:
  • Clearly articulated
  • Properly assessed (probability, impact)
  • Assigned to accountable owners
  • Track mitigation actions and follow up on overdue or ineffective responses
  • Support continuous improvement of risk identification and mitigation practices

Stakeholder Alignment & Coordination

  • Support alignment across Project Managers, functional teams, vendors, and leadership
  • Facilitate cross-functional discussions to resolve interdependencies and conflicts
  • Ensure clarity on decisions, responsibilities, and next steps following governance meetings
  • Act as a neutral PMO point to support collaboration and reduce misalignment

Governance & PMO Process Support


  • Ensure projects comply with PMO governance standards, templates, and reporting cadence
  • Support preparation of governance forums (steering committees, executive reviews)
  • Track action items, decisions, and follow-ups from governance meetings
  • Contribute to continuous improvement of PMO tools, processes, and frameworks



QUALIFICATIONS AND EXPERIENCE

Minimum Qualifications

  • 3–4 years experience in project coordination, or project control roles
  • Familiarity with project governance, escalation models, and risk management practices
  • Familiarity in project management tools


Years & Nature of Experience

  • Experience supporting complex, multi-stakeholder projects, ideally in a similar industry
  • PMP / PMO-related certification is a plus (not mandatory)

Technical Competencies

  • Strong project tracking and coordination capability
  • Structured thinking and problem framing
  • Risk identification and assessment skills
  • Clear written and verbal communication
  • Stakeholder coordination and follow-up discipline

Behavioral competencies

  • Proactive and detail-oriented
  • Calm under pressure and escalation situations
  • High sense of ownership and accountability
  • Diplomacy and professionalism when dealing with senior stakeholders
  • Ability to balance governance discipline with delivery pragmatism