الخبرة : 0-3 سنة
الراتب : Not Specific
المكان : Suadi Arabia
About the job
JOB PURPOSE
The PMO Specialist plays a critical role in ensuring effective project delivery by monitoring project performance, proactively identifying issues and risks, facilitating timely escalation, and supporting resolution across stakeholders. The role acts as a governance enabler, ensuring alignment, transparency, and disciplined decision-making across the project portfolio.
Key Responsibilities
Core Responsibilities
Project Monitoring & Performance Tracking
- Monitor assigned projects against schedule, budget, scope, quality, and risk indicators
- Maintain accurate and up-to-date project data within PMO systems (e.g., dashboards, trackers)
- Track milestone progress, dependencies, and critical path risks
- Identify early warning signals and flag deviations proactively
2. Issue Management & Escalation Support
- Log, track, and monitor project issues in a centralized system
- Support Project Managers in structuring issues clearly (impact, options, recommendations)
- Ensure issues are escalated to the appropriate level based on defined escalation thresholds
- Track escalated items through to resolution and confirm closure actions
- Ensure escalation decisions are documented and communicated to relevant stakeholders
Risk Management & Periodic Risk Reviews
- Coordinate and facilitate periodic risk assessment meetings
- Maintain project risk registers, ensuring risks are:
- Clearly articulated
- Properly assessed (probability, impact)
- Assigned to accountable owners
- Track mitigation actions and follow up on overdue or ineffective responses
- Support continuous improvement of risk identification and mitigation practices
Stakeholder Alignment & Coordination
- Support alignment across Project Managers, functional teams, vendors, and leadership
- Facilitate cross-functional discussions to resolve interdependencies and conflicts
- Ensure clarity on decisions, responsibilities, and next steps following governance meetings
- Act as a neutral PMO point to support collaboration and reduce misalignment
Governance & PMO Process Support
- Ensure projects comply with PMO governance standards, templates, and reporting cadence
- Support preparation of governance forums (steering committees, executive reviews)
- Track action items, decisions, and follow-ups from governance meetings
- Contribute to continuous improvement of PMO tools, processes, and frameworks
QUALIFICATIONS AND EXPERIENCE
Minimum Qualifications
- 3–4 years experience in project coordination, or project control roles
- Familiarity with project governance, escalation models, and risk management practices
- Familiarity in project management tools
Years & Nature of Experience
- Experience supporting complex, multi-stakeholder projects, ideally in a similar industry
- PMP / PMO-related certification is a plus (not mandatory)
Technical Competencies
- Strong project tracking and coordination capability
- Structured thinking and problem framing
- Risk identification and assessment skills
- Clear written and verbal communication
- Stakeholder coordination and follow-up discipline
Behavioral competencies
- Proactive and detail-oriented
- Calm under pressure and escalation situations
- High sense of ownership and accountability
- Diplomacy and professionalism when dealing with senior stakeholders
- Ability to balance governance discipline with delivery pragmatism